Vocabulary11 words · A2–B1

TOEIC vocabulary: professional emails

Key phrases and words for professional emails — openings, attachments, follow-ups, closings.

Term	Definition	Example
attachment	a file sent with an email	Please find the report in the attachment.
to attach	to add a file to an email	I've attached the invoice to this email.
recipient	the person who receives something	Add the recipient's address here.
to forward	to send a received email to someone else	Could you forward me her message?
on behalf of	as a representative of	I'm writing on behalf of the manager.
to follow up	to check progress or remind someone	I'll follow up with the client tomorrow.
regarding	about; concerning	I'm writing regarding your order.
enclosed	included with a letter	Please see the enclosed document.
to reply	to answer a message	She replied within an hour.
at your earliest convenience	as soon as you can (formal)	Please confirm at your earliest convenience.
to acknowledge	to confirm you received something	Please acknowledge receipt of this email.

attachment
a file sent with an email
Please find the report in the attachment.
to attach
to add a file to an email
I've attached the invoice to this email.
recipient
the person who receives something
Add the recipient's address here.
to forward
to send a received email to someone else
Could you forward me her message?
on behalf of
as a representative of
I'm writing on behalf of the manager.
to follow up
to check progress or remind someone
I'll follow up with the client tomorrow.
regarding
about; concerning
I'm writing regarding your order.
enclosed
included with a letter
Please see the enclosed document.
to reply
to answer a message
She replied within an hour.
at your earliest convenience
as soon as you can (formal)
Please confirm at your earliest convenience.
to acknowledge
to confirm you received something
Please acknowledge receipt of this email.

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